Buying and rollout
Moving a Ghana shop to a new POS without losing records
A migration plan for products, prices, customers, opening stock and old receipts.
Reviewed by the EazSell editorial team · Updated 21 September 2026
Direct answer
Export the old records, clean them, test an import and reconcile opening stock before switching tills. Keep old receipt and tax records accessible under the business's retention policy. The new POS should start from a documented cutover point.
Reference: GRA: E-VAT
Decide what moves
Products, barcodes, prices, tax classes and opening quantities are usually essential. Historical sales may stay in the old system if importing them would blur the audit trail. Keep a mapping of old product codes to new ones.
Run both totals on a test day
Before launch, compare a sample of prices, stock and daily reports in both systems. Resolve differences rather than adjusting the opening balance until it looks right. Assign someone to approve the final count.
Avoid a tax gap
If the merchant uses E-VAT, plan the switch with the approved implementer. A new POS does not inherit the old product's certification or taxpayer onboarding automatically. Confirm how receipts will be issued on cutover day.
What to check before you decide
- Keep a secure export of the old system.
- Reconcile products and opening stock.
- Confirm receipt continuity before cutover.
Questions people ask
Should every old sale be imported?
Not always. Preserve access to historical records and import only what the new workflow genuinely needs.
Sources and verification
Check current GRA instructions and your own taxpayer position before treating this guide as an implementation decision.
Keep reading
Want to test this against your own shop?
Tell us about your checkout, devices and current invoicing process. We can show the relevant POS workflow and identify what still needs local verification.
Request a demo